Forms
Kilis 7 Aralık University · International Relations Office
Forms
Current application and procedure forms used in Erasmus+, international student and cooperation processes.
Forms are published with a document number and revision information so that processes run in a standard and transparent way; each form is provided as a fillable Word file and as PDF. Only the current versions on this page are valid.
1
Erasmus+ Student Forms
UİO-ERA-F01 · Rev. 01
Erasmus+ Withdrawal Petition
Petition submitted to the Erasmus+ Institutional Coordination by a student who gives up the mobility right, stating the reason. Includes provisions on grant refund and transfer to the reserve list.
Submit to: International Relations Office (wet signature)
UİO-ERA-F02 · Rev. 01
Course Recognition Petition
Petition submitted to the Head of Department after study mobility so that courses taken at the host institution are recognised as equivalent. Annexes: Transcript, Learning Agreement, Certificate of Attendance.
Submit to: Departmental Erasmus+ Coordinator
UİO-ERA-F03 · Rev. 01
Course Recognition Form
Form prepared by the departmental coordinator showing passed/failed courses, ECTS and grade conversion, and the K7AÜ equivalents. Finalised by decision of the Faculty/School Board.
Submit to: Departmental Erasmus+ Coordinator → Faculty/School Board
UİO-ERA-F04 · Rev. 01
Erasmus+ Student Undertaking
Form in which the student declares, before the grant agreement, acceptance of the obligations (30 ECTS, OLA, 80%/20% grant, return documents, refund conditions). Signed at the office with acknowledgement of receipt.
Submit to: International Relations Office (wet signature)
UİO-ERA-F05 · Rev. 01
Course Pre-approval Petition
Petition submitted before mobility to determine the equivalents of courses to be taken at the host institution in the departmental curriculum, for a Department Board decision. Annex: approved OLA.
Submit to: Departmental Erasmus+ Coordinator → Head of Department
2
Guidance Documents · Outgoing Students
UİO-ERA-R01 · Rev. 01
Erasmus+ Study Mobility Roadmap
4 stages and 23 steps from application to return: acceptance and OLA; passport, visa, insurance and grant; what to do during mobility; return procedures. The responsible person and the system to be used are stated for each step.
Updated according to Erasmus+ 2021–2027 rules (OLA, EU Survey, OLS)
UİO-ERA-R02 · Rev. 01
List of Documents to Be Submitted
Three-stage checklist of the documents to be submitted to the office for the visa letter, before departure and after return; for each document, who prepares it and where it is obtained.
Grant 80% before departure / 20% on return · Ziraat Bank € account
3
Online Forms and Links
Cooperation Request Form
Bilateral agreement / MoU request form for foreign institutions and academic units (Turkish–English, online).
Open the form →
Online Learning Agreement (OLA)
The learning agreement for Erasmus+ study mobility is prepared only on the OLA platform; paper forms are not accepted.
OLA platform →
Stakeholder Satisfaction Survey
Feedback survey of students, staff and external stakeholders on the services of the International Relations Office.
Go to the survey →
International student application forms and sample acceptance letters are published on the International Students pages during application periods. Questions about forms: erasmus@kilis.edu.tr
Questions about forms and documents: erasmus@kilis.edu.tr · +90 (348) 814 26 66
Kilis 7 Aralık University · International Relations Office
Last updated: 19.10.2026
